Welcome to the P&C Policies and Procedures page! Here you can find the key policies and procedures that guide the operation of WESS P&C Association. These documents ensure transparency, accountability and a safe and inclusive school community.
The documents are reviewed regularly to ensure compliance with legislation and alignment with our school community’s values.
1. Governance & Conduct
Code of Conduct Policy. Outlines the standards of behaviour expected from all P&C members, volunteers, and staff, ensuring respectful and fair treatment in every interaction.
👉 Download Code of Conduct Policy (PDF)
Parents and Citizens Association Procedure. Defines the role and responsibilities of the P&C, how it operates, and its relationship with the school and wider community.
👉 Download P&C Association Procedure (PDF)
Life Membership Policy. Provides criteria and process for awarding life membership to recognise outstanding contributions to the WESS P&C over time.
👉 Download Life Membership Policy (PDF)
2. Financial Management
Purchase Delegation Policy. Sets out who has authority to approve purchases and at what level, ensuring accountability and transparency in spending.
👉 Download Purchase Delegation Policy (PDF)
Purchasing Policy. Guides how goods and services are selected and purchased by the P&C, supporting value for money and fairness.
👉 Download P&C Purchasing Policy (PDF)
Debit Card Policy. Explains the rules and procedures for the use of P&C debit cards, ensuring proper financial controls are in place.
👉 Download Debit Card Policy (PDF)
Sponsorship Procedure. Outlines how sponsorship agreements are managed to support P&C activities, ensuring transparency and alignment with school values.
👉 Download Sponsorship Procedure (PDF)
3. Student & Community Welfare
- Student Representation Policy. Provides financial support for students representing the school at state, national, or international events, recognising and celebrating their achievements.
- Student Protection Risk Management Strategy. Outlines strategies to meet legal requirements and ensure the safety and protection of children and young people from harm.
- Unlawful Discrimination, Bullying, Sexual Harassment and Vilification Policy. Ensures the WESS P&C provides an inclusive environment free from discrimination, harassment, or unfair treatment.
4. Fundraising & Events
- Fundraising Procedure. Details how fundraising activities are planned, approved and managed to ensure compliance and successful outcomes.