P&C Annual General Meeting

When:
12/03/2024 @ 6:30 pm – 7:30 pm
2024-03-12T18:30:00+10:00
2024-03-12T19:30:00+10:00
Where:
Staff Room
N Block
West End State School
Enter Ambelside Street @ gate 12
Cost:
Free
Contact:
WESS P&C office
0730108281

P&Cs are required to hold their Annual General Meeting by the end of March every year. Please join us in person or online. 

6.30pm, Tuesday 12th March, 2024 (following brief GM from 6-6:30pm), N Block Staff Room (access via Ambleside Street gate)

Microsoft Teams
Join on your computer, mobile app or room device
Meeting ID: 448 341 787 171Passcode: Jwf63t
 

AGENDA

 Welcome & Acknowledgement of Country 

President 

6.30pm 

Apologies 

President 

6.30pm 

Confirmation of Minutes of 2023 AGM (MOTION) 

President 

6.30pm 

Business Arising from Minutes of Previous AGM 

  • Strategic Planning Outcomes 

Secretary & President 

6.35pm 

Receipt and adoption of Treasurer’s Reports: 

  • 2023 Audited Annual financial statements (MOTION) 
  • 2023 P&C Compliance Report (MOTION) 
  • Adoption of 2024 Budget (MOTION) 
  • Adoption of 2024 Debit Card Policy (MOTION) 

Treasurer 

6.40pm 

Receipt and adoption of WESS P&C: 

  • 2023 President’s Report (MOTION) 

President 

6.50pm 

Receipt and acceptance of applications for membership 2024 

Secretary 

7.00pm 

Declaration of Vacancy – 

Current Executive and General Committee Roles 

Returning Officer 

7.05pm 

Election of 2024 Executive Roles: 

  • President 
  • Vice President – Events 
  • Treasurer 
  • Secretary 

Election of 2024 General Committee Roles: 

  • Grants Liaison (1-2) 
  • Community Engagement Liaison (1-2) 
  • Swim Club Volunteer Team (3-5) 
  • Events Volunteer Team (3-5) 

Returning Officer & Incoming President 

7.05pm 

  • Proposal to change bank signatories to the new executive members (MOTION) 
  • Appointment of Auditor (MOTION) 

Accounts Manager 

7.20pm 

  • Adoption of 2024 Student Protection Risk Management Strategy (MOTION) 
  • Adoption of 2024 WESS P&C Constitution (MOTION) 

President 

7.20pm 

Adoption of WESS P&C Life Membership Policy (MOTION) 

Nomination of Honorary Life Membership Award 

President 

7.25pm 

Meeting Close 

President 

7.30pm 

Every year at the AGM all positions become vacant, and in 2024 people may nominate for any of the following positions:
 
Executive Roles
  • President
  • Vice President (Events)
  • Treasurer
  • Secretary
General Committee Roles
  • Grants Liaison (1-2 people)
  • Community Engagement Liaison (1-2 people)
  • Swim Club Volunteer Team (3-5 people)
  • Events Volunteer (3-5 people)

You must be a new or returning P&C Member in 2024 to nominate. More detailed role descriptions can be found HERE

How to join the P&C?

Membership of the P&C is free and is valid from the time of signing up until the following AGM when all memberships lapse and will need to be renewed. Membership forms are available online and at every P&C meeting. To join, please come along to one of our P&C meetings or email your membership form to secretary@wesspandc.org. 

P&C MEMBERSHIP FORMS HERE  




Upcoming Events

May
1
Wed
7:30 am WESS P&C Community Chit Chats @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chats @ WESS Cafe in O Block, next to Tuckshop
May 1 @ 7:30 am – 9:00 am
WESS P&C Community Chit Chats @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chat Join us every first Wednesday of the month during term time. Grab a coffee from our very own cafe next to the tuckshop in O[...]
May
14
Tue
6:00 pm P&C General Meeting @ Staff Room
P&C General Meeting @ Staff Room
May 14 @ 6:00 pm – 7:00 pm
P&C General Meeting @ Staff Room
Please join us every second Tuesday of the month (Feb – Nov) in person or online. Everyone is welcome to attend and to be involved in discussions at a P&C[...]
Jun
5
Wed
7:30 am WESS P&C Community Chit Chats @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chats @ WESS Cafe in O Block, next to Tuckshop
Jun 5 @ 7:30 am – 9:00 am
WESS P&C Community Chit Chats @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chat Join us every first Wednesday of the month during term time. Grab a coffee from our very own cafe next to the tuckshop in O[...]

Sign-up to our Newsletter

Sign up to receive information about about the P&C and our associated events, services, meetings and volunteer opportunities.