P&C Annual General Meeting 2025

When:
25/03/2025 @ 6:00 pm – 7:00 pm
2025-03-25T18:00:00+10:00
2025-03-25T19:00:00+10:00
Where:
Staff Room
N Block
West End State School
Enter Ambelside Street @ gate 12
Cost:
Free
Contact:
WESS P&C office
0730108281

P&Cs are required to hold their Annual General Meeting by the end of March every year. Please join us in person or online. 

WESS P&C ANNUAL GENERAL MEETING 2025 

AGENDA  

Tuesday 25 March 6 PM – N Block Staff room, WESS 

Microsoft Teams Need help? 

Join the meeting now 

Meeting ID: 449 316 753 888 

Passcode: Ln7Nt6Dd 

Chair: Vanessa Bertagnole – 2024 President  

Welcome & Acknowledgement of Country 

Chair  

6 pm 

Apologies  

Chair 

6 pm 

Confirmation of 2024 AGM minutes (MOTION) 

Chair 

6:05 pm 

Business arising from 2024 AGM – Strategic planning goals  

Secretary and Chair 

6:05 pm 

Receipt and adoption of Reports 

  • 2024 Profit and loss  
  • 2024 Audited Annual financial statements (MOTION) 
  • 2024 P&C Compliance Report (MOTION) 
  • Adoption of 2025 Budget and allocated funds (MOTION) 

Treasurer 

6:10 pm 

Receipt and adoption of 2024 President’s Report (MOTION) 

Chair 

6:20 pm 

Receipt and acceptance of applications for membership 2024 (MOTION) 

Secretary 

6:20pm 

Declaration of vacancy – current Executive and Commitee roles 

Returning Officer 

6:25pm 

Election of 2025 Executive Roles 

  • President 
  • Vice President 
  • Treasurer 
  • Secretary 

Election of 2025 General Commitee Roles 

  • Grants Liaison (1-2) 
  • Community Engagement Liaison (1-2) 
  • Swim Club Co-Ordinator (1-2) 

Returning Officer 

6:25pm 

Proposal to change bank signatories to any new Executive Members (MOTION) 

Finance Officer 

6:35pm 

Appointment of Auditor (MOTION) 

Finanance Officer 

6:40pm 

Adoption of 2025 Student Protection Risk Management Strategy (MOTION) 

Chair 

6:45pm 

Adoption of Unlawful Discrimination, Bullying, Sexual Harassment and Vilification Policy (MOTION) 

Chair  

6:50pm 

General Business Agenda 

WECelebrate WESS 150 Anniversary Fiesta 

– Stall convenors announced, what’s still needed  

 

6:55pm 

Finance 

  • EXECUTIVE DECSION: School closure for Cyclone Alfred – rostered staff to be paid 4 days, $6,500 (after $21,402 CCS payments applied) 
  • Write off OSHC debts $523.67(MOTION) 
  • Ratification of GST treatment for all P&C income streams (MOTION) 
  • P&C to continue to support Music $12,500 
  • Uniform Shop classroom delivery fee $5 (MOTION) 
  • Write off old design school house t-shirts to be donated to school – 66 shirts at $660 (MOTION) 

 

7:00pm 

 

Grants 

  • BCC Lord Mayor’s Community Grant $10,000 for Fiesta (MOTION) 
  • Cricket QLD $40,000 for new cricket grounds ($80,000 total needed for project) (MOTION) 

 

7:15pm 

Meeting Close 

 

7:20pm  

 P&C committee positions HERE 

How to join the P&C?

Membership of the P&C is free and is valid from the time of signing up until the following AGM when all memberships lapse and will need to be renewed. Membership forms are available online and at every P&C meeting. To join, please come along to one of our P&C meetings or email your membership form to secretary@wesspandc.org. 

P&C MEMBERSHIP FORMS HERE  




Upcoming P&C Events

May
7
Wed
8:00 am WESS P&C Community Chit Chat @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chat @ WESS Cafe in O Block, next to Tuckshop
May 7 @ 8:00 am – 9:00 am
WESS P&C Community Chit Chat @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chat Join us every first Wednesday of the month during term time. Grab a coffee from our very own cafe next to the tuckshop in O[...]
May
16
Fri
9:00 am P&C May GM @ N Block staff room, enter gate 12
P&C May GM @ N Block staff room, enter gate 12
May 16 @ 9:00 am – 10:00 am
Please join us in person or online. Agenda coming soon. 9am, Friday 16th  May 2025, N Block Staff Room (access via Ambleside Street gate 12) Microsoft Teams Need help? Join the meeting[...]
Jun
4
Wed
8:00 am WESS P&C Community Chit Chat @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chat @ WESS Cafe in O Block, next to Tuckshop
Jun 4 @ 8:00 am – 9:00 am
WESS P&C Community Chit Chat @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chat Join us every first Wednesday of the month during term time. Grab a coffee from our very own cafe next to the tuckshop in O[...]
Jun
10
Tue
6:00 pm P&C June GM @ N Block staff room, enter gate 12
P&C June GM @ N Block staff room, enter gate 12
Jun 10 @ 6:00 pm – 7:00 pm
Please join us in person or online. Agenda coming soon. 6pm, Tuesday 10th  June 2025, N Block Staff Room (access via Ambleside Street gate 12) Microsoft Teams Need help? Join the meeting[...]

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