P&C General Meeting

When:
12/03/2024 @ 6:00 pm – 7:00 pm
2024-03-12T18:00:00+10:00
2024-03-12T19:00:00+10:00
Where:
Staff Room
N Block
West End State School
Enter Ambelside Street @ gate 12
Cost:
Free
Contact:
WESS P&C office
0730108281

Please join us every second Tuesday of the month during term time (Feb – Nov) in person or online. Everyone is welcome to attend and to be involved in discussions at a P&C meeting, however, voting on agenda items is limited to members only. The agenda, previous meeting’s minutes, the monthly Operations Overview and Treasurer’s Report will be distributed to members before the meeting and will be considered read ahead of meeting. 

WESS P&C GENERAL MEETING AGENDA –
15 May 2024
  

Microsoft Teams meeting 
Join on your computer, mobile app or room device Click here to join the meeting 
Meeting ID: 473 499 024 939 
Passcode: 5dZGMC 
Download Teams | Join on the web  

 Chair: Vanessa Bertagnole – President  

Welcome & Acknowledgement of Country 

Chair  

6pm 

Apologies  

Chair 

6pm 

Confirmation of Minutes GM, 12 March (MOTION) 

Acceptance of Operations Overview date (MOTION) 

Acceptance of Treasurer’s Report date (MOTION) 

Chair 

6pm 

Correspondence & Business Arising 

  • Correspondence re zebra crossing. 
  • Resignation from Vice President Events. Position vacant  

Secretary 

6.05pm 

Review Code of Conduct for P&C members  

Chair 

6:10pm 

Allocating excess funds in the budget (Motion)  

 

Treasurer 

 

6:10 pm 

Discuss survey results from the poll on proposed building/project works. Members to vote on project funding for next two years / grants / fundraising priorities (top 3) (Motion) 

Chair 

6:15pm 

Association finance section – items to motion 

Delegation policy (motion) 
 

The Executive has reviewed the GST treatments currently in place for the P&C Association and believe they are still appropriate.  The treatments to be adopted are as follows: 

The P&C Association will remain registered for GST in 2024 

OSHC – GST free income. GST claimed on all expenses 

Uniform shop  – GST income and expenses 

Tuckshop/ Cafe apply input taxed concession 

Swim club – not for profit sub entity 

Fundraising events – not for profit sub entities. These are detailed below: 

Quiz Night, 

Movie night 

Colour Fun Run 

 

Student Support – 3 students Met East swimming  
(3*$150 = $450) (Motion) 

 

Write off OSHC doubtful debts $1,184 in 2023 (motion) 

Additional 7 amounts totaling $187.17  

Treasurer  

6:25pm 

Fundraising and events 

  • Mother’s Day  
  • Discuss Events team and swim club format 
  • Quiz Night (motion) 

Chair, Business Manager, Quiz Night Event Coordinator 

6:30 

Principal’s report 

Principal  

6:45pm 

Acceptance of new members 

 

Secretary  

7:00 

Meeting closed 

 

Chair 

7:00 

  • May GM Agenda  
  • Minutes from March GM 
  • April Treasurer’s Report  
  • April Operations Overview  
  • Code of Conduct 
  • Delegation policy 

How to join the P&C?

Membership of the P&C is free and is valid from the time of signing up until the following AGM when all memberships lapse and will need to be renewed. Membership forms are available online and at every P&C meeting. To join, please come along to one of our P&C meetings or email your membership form to secretary@wesspandc.org. 

P&C MEMBERSHIP FORMS HERE  

MONTHLY GENERAL MEETINGS 

REQUEST PROCESS FOR P&C PROJECT SUPPORT

Upcoming P&C Events

May
31
Fri
8:45 am P&C Craft Group @ P&C Office
P&C Craft Group @ P&C Office
May 31 @ 8:45 am – 11:00 am
P&C Craft Group @ P&C Office
Join us for a fun and creative crafting session where we make items to sell at P&C events! Everyone is welcome. Details: When: Friday mornings, right after school drop-off Where:[...]
Jun
5
Wed
8:00 am WESS P&C Community Chit Chats @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chats @ WESS Cafe in O Block, next to Tuckshop
Jun 5 @ 8:00 am – 9:00 am
WESS P&C Community Chit Chats @ WESS Cafe in O Block, next to Tuckshop
WESS P&C Community Chit Chat Join us every first Wednesday of the month during term time. Grab a coffee from our very own cafe next to the tuckshop in O[...]
Jun
7
Fri
8:45 am P&C Craft Group @ P&C Office
P&C Craft Group @ P&C Office
Jun 7 @ 8:45 am – 11:00 am
P&C Craft Group @ P&C Office
Join us for a fun and creative crafting session where we make items to sell at P&C events! Everyone is welcome. Details: When: Friday mornings, right after school drop-off Where:[...]
Jun
11
Tue
6:00 pm P&C General Meeting @ Staff Room
P&C General Meeting @ Staff Room
Jun 11 @ 6:00 pm – 7:00 pm
P&C General Meeting @ Staff Room
Please join us every second Tuesday of the month during term time (Feb – Nov) in person or online. Everyone is welcome to attend and to be involved in discussions[...]

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